Scanning / Document Management Assistant
Employer: Maritime Placements (Pvt) Ltd
Industry: Management
Location: Sri Lanka
We are on the lookout for a Scanning / Document Management Assistant for our client, which is a well reputed Bank
• Working Location– Colombo 01
• Salary – Between Rs. 45,000/- to Rs. 50,000/-
• Type of Employment – 01-year Contract
Job Duties
• Scanning GTRF related documents in to GTRF related systems
• Managing the GTRF Customer counter.
• Data Capturing.
• Filing Export DCs , maintaining audit copies, handling Export DC related Archives.
• Filing Export repayment schedules
• Assisting with Export repayment schedules Archiving Process.
• Dispatching Export documents as per laid down guidelines.
• Dispatching Export Bill advices.
• Filing Export bill schedules copies, attaching swift messages (amendment, repayment advices etc) on to the bill schedules.
• Retrieving Export LCs/ schedules etc filing room as and when required.
• Handling re-paid packing credit applications (with customer instructions) and related Archives.
• Maintaining and filing Import DC folders.
• Dispatching Import DC advices.
• Filing and Maintaining records of Import Bills recorded, accepted, Retired.
• Assist Transaction Document Team with Bill retrieval process.
• Dispatching Import Bill documents and advices to customers.
• Creating and maintaining Bank Guarantee Folders.
• Ensuring Bank Guarantees are ready for collection.
• Supporting the document archival process of import export loan documents.
Role Requirements
• Accurate data entry and data capturing skills
• Excellent document management skills (scanning, filing, archiving, retrieving documents).
• Ability to follow standard operating procedures and compliance guidelines for dispatching documents
• High accuracy in handling official banking and trade documents.
• Strong time-management and ability to prioritize multiple tasks (dispatching, filing, archiving, scanning)
• Familiarity with GTRF (Global Trade & Receivables Finance) systems.
• Excellent communication skills (written and verbal) in English is a must
• High school diploma / GCE O-Levels / A-Levels or equivalent.
• Previous experience in similar capacity, with experience in document dispatching, maintaining audit copies, and handling compliance-related paperwork is highly valuable.
• Age below 35 years
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