Senior Executive Assistant
Employer: Maritime Placements (Pvt) Ltd
Industry: Management
Location: Sri Lanka
We are on the lookout for a Senior Executive Assistant for our well reputed client company.
Responsibilities
Directly support Senior Solicitors and Legal Project Managers
Manage complex email and calendar workflows
Maintain matter hygiene and documentation integrity
Ensure critical deadlines and follow-ups are protected
Coordinate communications with clarity and professionalism
Support reporting, tracking, and billing processes
Identify inefficiencies in existing processes
Refine workflows into structured, repeatable systems
Design AI-supported and automation-enabled processes where appropriate
Standardise recurring tasks into scalable frameworks
Maintain clean, organised, and reliable matter systems
Act as the operational anchor for the EA function
Mentor and guide Junior EAs
Build clear execution frameworks that junior team members can follow consistently
Elevate EA tasks into project-managed workflows
Contribute to the evolution of Legal Operations within the firm
REQUIREMENTS
Minimum 3 years and above direct Executive Assistant / Personal Assistant or Business Analysis experience (supporting senior executives or professionals)
Experience in legal or professional services environments strongly preferred
Proven ownership of complex executive workflows
Confidence in managing senior stakeholders directly
Demonstrated ability to improve systems, not just follow them
This is a full-time position (40 hours per week) and will work remotely during Australian business hours, approximately 8:30 am to 5:30 pm Sydney time, Monday to Friday (8 hours per day with a 1-hour unpaid lunch break). You will need access to a personal computer (desktop or laptop) that meets role requirements and reliable high-speed internet.
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