Jobs In Sri Lanka

Employer: Swiss Labour Assistance
Industry: Human Resources, Management
Location: Colombo, Sri Lanka

Immediate Vacancy

Position : Administrative Assistant – Colombo
Sector : Humanitarian Assistance
Location : Colombo
Supervisor / Line Manager : HR & Admin Manager

Background

SAH is implementing humanitarian and early recovery projects in the North of Sri Lanka with a focus on livelihood assistance and access to services. PURPOSE OF THE POSITION The main purpose of this position is to perform all day to day duties and tasks of the Colombo office related to providing logistic support to the operations/programme teams.

Specific Duties and Responsibilities:

The Office Assistant must ensure that all activities strictly adhere to SAH policies and procedures. The main responsibilities are classified in to following categories.

• Deliver letters / packages on behalf of SAH requested, using by SAH motor bicycle.
• Oversee accurate logbook maintaining daily vehicle movement logs, fuel consumption and mileage charts, and follow-up maintenance and services.
• Maintain supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering procured items to field office in timely manner.
• Maintain equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation;
• Ensure accuracy and timely response to sending faxes and circulating scanned requests and responses to relevant staff in SAH
• Issue and keep records on stationeries and check the stationeries stocks and replace on a monthly basis in accordance to the agreed budget.
• Organize and maintain office filling systems of all project support related documents, administration supported documents, finance supported documents in Colombo according to instructions of HR & Admin Manager, Country Representative, Finance Manager
• Support SAH Staff based in Colombo and the field offices in the organisation of travel/ transport/accommodation
• Support in request to HR & Admin Manager in administrational and secretarial works
• Prepare invoices bank & cheque vouchers and official receipts accordance with financial guidelines.
• Assist the Finance Manager in filling project vouchers and making copies in preparation of project reports and in preparation of schedules and reconciliations required by the Finance division.

Required qualification, experience and competencies

• G.C.E A/L with 3 passes
• Preferred at least 1 year minimum experience in similar capacity
• Higher Education / qualification in Administration / Procurement
• Professional working language in English and Sinhala, Tamil preferred
• Self-motivated and able to adapt to the changing work situation
• Able to work late or weekends when need arise
• Computer literate with good knowledge in MS Office
• High degree of integrity and discretion
• Motor Bike Riding licence

Interested applicants please forward your CV with two referees along with a cover letter explaining how you meet the above specifications on or before Wednesday 2nd September 2015.

Only short listed candidates will be informed.

Send your CVs to [javascript protected email address]